EMERGENCY
RESPONSE MANUAL
APPROVED:_____________________________
DR. JAMES B. MCNEER
PRESIDIENT
January 2006
TABLE OF
CONTENTS
PURPOSE
3
DIRECTION AND COORDINATION
6
EMERGENCY COMMAND POST
7
CAMPUS EMERGENCY RESOURCE
TEAM 8
RESPONSIBILITIES 10
COLLEGE NOTIFICATION SYSTEM
11
PROCEDURES
12
EVACUATION PROCEDURES
14
CIVIL DISTURBANCE OR
DEMONSTRATION
15
EXPLOSION
17
SEVERE WEATHER
18
MEDICAL AND FIRST AID
19
CHEMICAL OR RADIATION SPILL
20
BOMB THREAT
21
VIOLENT OR CRIMINAL BEHAVIOR
22
FIRE
23
UTILITY FAILURE
24
MEDIA RELATIONS
25
PSYCHOLOGICAL CRISIS
26
MAJOR
EMERGENCY GUIDELINES
1.
PURPOSE
The basic emergency
procedures outlines in this guide are to enhance the protection of lives and
property through effective use of college and campus community resources. Whenever an emergency affecting the campus
reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, the President,
or his designee may declare a state of emergency, and these contingency
guidelines may be implemented. There are
two general types of emergencies that may result in the implementation of this
plan. These are (1) large-scale
disorders, and (2) large-scale natural/man-made disasters. Since an emergency may be sudden and without
warning, these procedures are designed to be flexible in order to accommodate
contingencies of various types or magnitude.
2.
SCOPE
These procedures apply to
all personnel, buildings and grounds owned by the
3.
TYPES OF EMERGENCIES
1.
Fire
2.
Severe Weather
3.
Chemical Spill
4.
Explosion/Bomb
5.
Civil Disturbances or
Demonstrations
6.
Utility Failure
7.
Violent or Criminal Behavior
8.
Medical and First Aid
9.
Media Relations
10. Psychological Crisis
In addition there are
sections relating to the procedures for reporting all emergencies, building
evacuations, and first aid instructions.
4.
DEFINITIONS OF AN EMERGENCY
The Dean of Administration
and Finance serves as the overall Emergency Director during any major emergency
or disaster. The following definitions
of an emergency are provided as guidelines to assist building and area
coordinators in determining the appropriate response:
1.
MINOR EMERGENCY: Any incident, potential or actual, which will
not seriously affect the overall functional capacity of the College. Report immediately to the Business Office at
Extension 26200 (862-6200).
2.
MAJOR EMERGENCY: Any incident, potential or actual, which
affects an entire building or buildings, and which will disrupt the overall
operation of the College. Outside
emergency services will probably be required, as well as major efforts from
campus support services. Major policy
considerations and decisions will usually be required from the College
Administration during times of crises.
Report to Dean of Administration and Finance at Extension 26213
(862-6200).
3.
DISASTER: Any event or occurrence which has taken place
and has seriously impaired or halted the operations of the College. In some cases, mass personnel casualties and
severe property damage may be sustained.
A coordinated effort of all campus wide resources is required to
effectively control the situation.
Outside emergency services will be essential. In all cases of disaster, an
In addition, any incident which
has the potential for adverse publicity concerning campus resources should be
promptly reported to the Dean of Administration and Finance or Security (during
non-business hours).
5.
ASSUMPTIONS
The College Emergency
Contingency Plan is predicated on a realistic approach to the problems likely
to be encountered on a campus during a major emergency or disaster. Hence, the following are general guidelines:
1.
An emergency or a disaster
may occur at any time of the day or night, weekend or holiday, with little or
no warning.
2.
The succession of events in
an emergency is not predictable, hence, published support and operational plans
will serve only as a guide and checklist, and may require field modification in
order to meet the requirements of the emergency.
3.
Disasters may affect
residents in the geographical location of the College; therefore, City, County
and Federal emergency services may not be available. A delay in off-campus emergency services may
be expected.
4.
A major emergency may be
declared if information indicates that such a condition is developing or is
likely to occur.
6.
DECLARATION OF CAMPUS STATE
OF EMERGENCY
The authority to declare a
campus state of emergency rests with the College President or his designee as
follows:
During the period of any campus major emergency, the Dean
of Administration and Finance as required shall place into immediate effect the
appropriate procedures necessary to meet the emergency, safeguard persons and
property, and maintain educational facilities.
The Dean of Administration and Finance shall immediately consult with
the President regarding the emergency and the possible need for a declaration
of a campus state of emergency.
When this declaration is made, only registered students,
faculty, staff and affiliates (i.e. persons required by employment) are
authorized to be present on campus.
Unauthorized persons remaining on campus may be subject to arrest in
accordance with the Penal Code.
In addition, only those faculty and staff members who
have been assigned emergency resource team duties or issued an emergency pass
by the campus Safety Officer will be allowed to enter the immediate disaster
site.
In the event of earthquakes, after shocks, fires, storms,
or any major disaster occurring in or about the campus, or which involves
College property, Safety Committee members will be dispatched to determine the
extent of any damage to college property.
DIRECTION AND
COORDINATION
1.
EMERGENCY DIRECTOR
All emergency operations
shall be directed by the President or his designee as listed below:
The Dean of Administration and Finance
In the absence of the
President or his designee, the Provost shall assume operational control of the
emergency until relieved.
2.
EMERGENCY COORDINATOR
All emergency operations
shall be coordinated by the Dean of Administration and Finance or delegated
alternate. The direct operational
control of the campus major emergency or disaster is the sole responsibility of
the College Emergency Coordinator or his designee.
EMERGENCY
COMMAND POST
When a major emergency
occurs, or appears eminent, it shall be the responsibility of the Dean of
Administration and Finance or his designee to set up and staff an appropriate
Emergency Command Post as directed.
1.
FIELD EMERGENCY COMMAND POST
If the emergency involves only one building or a small
part of the campus, a security/maintenance vehicle is to be placed as near the
emergency scene as is reasonably possible.
At least one safety committee member is to staff the command post at all
times or until the emergency ends. A
small office with a desk, chairs, and a telephone may also be required near the
scene.
Field Emergency Command Post Equipment to include:
a.
Barricades and barrier tape
and signs for the scene.
b.
Portable two way radios.
c.
First Aid Kit.
2.
GENERAL EMERGENCY COMMAND
POST
If the emergency involves a large part of the campus, the
Command Post is to be set up in the Administration Building Business
Office. If this site is unavailable, the
Emergency Coordinator is to select an alternate site. At least one member of the Safety Committee
is to staff the Command Post at all times until the emergency situation
ends. An area for outside and local
agency assistance shall be established by the Dean of Administration and
Finance for operations of the combined on-site emergency resource team. A conference room with facilities for
emergency teams or media crews, and which is designed to accommodate multiple
electrical appliances is desirable.
CAMPUS
EMERGENCY RESOURCE TEAM
In addition to establishing
an Emergency Command Post, the Dean of Administration and Finance shall
immediately begin contacting all necessary members of the Campus Emergency
Resource Team, which consists of the following personnel:
Emergency Director:
President, Richard Bland College or his designee
Emergency Coordinator:
Dean of Administration and Finance
Damage Control:
Maintenance Supervisor and Grounds Supervisor and
Housekeeping Supervisor
Public Information:
President, Dean of Adminstration and Finance or
designee
Environmental Health and Compliance: Safety Officer
Team members may coordinate
as necessary with the Emergency Coordinator for implementation and coordination
of the campus operational plan and support as it pertains to their areas.
Team members are to be
kept in constant communication with the
Emergency Command Post. General
responsibilities of the team members are listed below:
1.
EMERGENCY DIRECTOR: President, Richard Bland College or his
designee.
a.
Is responsible for the
overall direction of the College Emergency response.
b.
Works with the Dean of
Administration and Finance and others in assessing the emergency and preparing
the College’s specific response.
c.
Declares and terminates,
when appropriate, the campus state of emergency as provided for in the
Introduction of this manual.
d.
Notifies and conducts
liaison activities with the College Administration, governmental agencies,
Emergency Resource Team and others as necessary.
2.
EMERGENCY COORDINATOR: Dean of Administration and Finance:
a.
The coordinator is
responsible for the overall coordination of the College Emergency Response.
b.
Determines the type and
magnitude of the emergency and establishes the appropriate emergency command
post.
c.
Initiates immediate contact
with the President and College Administration, and begins assessment of the
College’s condition.
d.
Notifies and utilizes police
and Safety Committee in order to maintain safety and order.
e.
Notifies the members of the
Emergency Response Team, and advises them of the nature of the emergency.
f.
Notifies and conducts
liaison activities with an appropriate outside organization such as fire,
police, Office of Emergency Services.
g.
Insures that appropriate
notification is made to off-campus staff when necessary.
h.
Performs other related
duties as may be directed by virtue of the campus emergency.
i.
In conjunction with the
Environmental Health and Compliance Officer, prepares and submits a report to
the President appraising him of the final outcome of the emergency.
j.
Monitors campus emergency
warning and evacuation systems.
k.
Provides traffic control,
access control, perimeter and internal security patrols and fire prevention
services as needed.
l.
Provides and equips an
alternate site for the Emergency Control Post.
3.
PUBLIC INFORMATION: Director of Advancement
a.
Establishes liaison with the
news media for dissemination of information as requested by the President.
b.
Establishes liaison with
local radio and TV services for the public announcements.
c.
Arranges for photographic
and audio-visual services.
d.
Advises the President or
designee of all news concerning the extent of the disaster affecting the
campus.
e.
Prepares news releases for
approval by the President and releases to media concerning the emergency.
RESPONSIBILITIES
1.
PRESIDENT
The College President, or designated alternate as Campus
Emergency Director, is responsible for the overall direction of campus
emergency operations as outlined in the Emergency Response Team section of this
guide.
2.
SAFETY COMMITTEE MEMBERS
Safety Committee Members, acting as Building/Facility
Coordinator for every activity under their control, have the following general
responsibilities during an emergency:
a.
Inform all employees under
their direction of the emergency conditions.
b.
Evaluate impact the
emergency has on their activity and take appropriate action. This may include ceasing operations and
initiating building evacuation.
c.
Maintain emergency telephone
communications with officials from their own activity (or from an alternate
site if necessary).
3.
FACULTY AND SUPERVISORS
Each faculty and staff supervisor has the responsibility
to:
a.
Educate their students
and/or employees concerning College emergency procedures as well as evacuation
procedures for their building and/or activity.
b.
Inform their students and/or
staff of an emergency and initiate emergency procedures as outlined in this
Manual.
c.
Evaluate, survey and
estimate their assigned building facility or activity in order to determine the
impact a fire or severe weather could have on their facility. Report all safety hazards to the Safety
Committee. Work orders to reduce hazards
and to minimize accidents should be promptly submitted to the Dean of
Administration and Finance.
d.
IMPORTANT: Inform all students, staff and faculty to
conform to building evacuation guidelines during any emergency and to report to
designated campus assembly areas outside buildings where a head count may be
taken.
COLLEGE
NOTIFICATION SYSTEM
The telephone is the primary
means of emergency notification at Richard Bland College. This system is intended for the immediate
transmission of specific information regarding an emergency to all affected
areas of the campus.
PUBLIC SAFETY OFFICER ON
DUTY:
The Dean of Administration
and Finance is the focal point for two way transmission of official emergency
telephone communications to College administrators. Each College administrator, upon receiving
notification of a campus emergency, is to pass the same information along to those
departments/offices under his direction.
The Dean of Administration
and Finance or his designee will notify the Director of Maintenance of any
campus emergency as necessary and will initiate the notification system by
calling the College administrator as appropriate:
1.
President
2.
Provost
3.
Safety Officer
4.
Director of Advancement
IMPORTANT: During an emergency, campus phones must be
restricted to College official notification only. In the absence of phone service, the Safety
officer may provide runners for emergency notification (contingent on available
personnel).
EMERGENCY
PROCEDURES GUIDE
CAMPUS EMERGENCY GUIDELINES:
This section contains the
recommended procedures to be followed during specific types of
emergencies. The procedures should
always be followed in sequence, unless conditions dictate otherwise.
SPECIFIC EMERGENCY
PROCEDURES:
Reporting Emergencies
Building Evacuation
Civil Disturbance or Demonstrations
Explosion
Severe Weather
Medical and First Aid
Chemical or Radiation Spill
Bomb Threat
Fire
Violent or Criminal Behavior
Utility Failure
Media Relations
Psychological Crisis
REPORTING
EMERGENCIES
CAMPUS EMERGENCY
SERVICE---FROM CAMPUS PHONE 9-911
CAMPUS EMERGENCY SERVICE—PAY
PHONE 911
ONCE THE CALL HAS BEEN MADE,
PLEASE REPORT THE SITUATION IMMEDIATELY TO THE COLLEGE BUSINESS OFFICE,
EXTENSION 26213.
WHEN CALLING, STAY CALM AND
CAREFULLY EXPLAIN THE PROBLEM AND LOCATION TO THE DEAN OF ADMINISTRATION AND
FINANCE. DO NOT HANG UP UNTIL TOLD TO DO
SO.
YOU MAY CONTACT THE COLLEGE
BUSINESS OFFICE, 26200, IF YOU NEED SECURITY OR OTHER NON-EMERGENCY ASSISTANCE.
IMPORTANT: After any evacuation, report to your
designated assembly point. Stay there
until an accurate headcount is taken.
The Building Safety Committee Member will take attendance and assist in
accounting for all building occupants.
EVACUATION
PROCEDURES
1.
BUILDING EVACUATION
a.
All building evacuations
will occur when an alarm sounds and/or upon notification by Safety Committee.
b.
When the building evacuation
alarm is activated during an emergency, leave by the nearest marked exit and
alert others to do the same.
c.
Assist the handicapped in
exiting the building. Remember,
elevators are reserved for handicapped persons.
DO NOT USE ELEVATORS IN CASES OF FIRE AND/OR SEVERE WEATHER.