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Campus Safety And Police Policies

Use of Identification Cards

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
All RBC employees, including adjunct faculty and wage staff, and students enrolled for one or more credits are required to obtain a valid RBC ID card. Students residing on campus must have a valid RBC ID card to enter the residence halls. If a student is found to be using an RBC ID card that does not belong to them they will be subjected to sanctions from the student conduct board.

II. Reason for Policy
To ensure the safety of the campus community.

III. Applicability of the Policy
This policy is applicable to all employees and students of Richard Bland College.

IV. Related Documents

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of
Police (804) 862-6203
office.police@rbc.edu

VI. Procedures
Employee or student information must be available in the campus ID Card Office database prior to a card being issued. The employee or student must sit for a photo of his/her face taken from the front. The facial image must be unobstructed (i.e., no sunglasses, headwear that obscures the face, etc.; the only exceptions are items worn for cultural or religious reasons, except the face must be unobscured). The ID Card Office staff will produce the ID card and issue it to the employee or student who will sign a record of receipt for the card.


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Restrictions on Skateboard, Bicycle, Hoverboard, Rollerblade, and Similar Wheeled or Hover Transportation Use

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
This policy is to provide regulations for a safe environment for the RBC Campus Community and visitors to RBC by restricting bicycles, skateboards, hoverboards, and related wheeled or hover transportation on campus (e.g., in-line skates, hoverboards, etc.), while at the same time providing for the safety of all members of the campus community. These regulations do not apply to transportation for persons with disabilities (e.g., wheelchairs).

II. Reason for Policy
This policy helps ensure the safety of RBC students, employees, and visitors.

III. Applicability of the Policy
This policy governs the use of bicycles, skateboards, hoverboards, and other wheeled or hover transportation by students, faculty, staff, and visitors of the College.

IV. Related Documents
Richard Bland College Student Handbook

V. Contacts
Safety & Security Director of Campus Safety & Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Policies

Bicycle policy: All bicycle users must adhere to state law relating to bicycles. Bicycle racks are provided by RBC for students to secure their bikes. Locking or leaning bicycles against poles, buildings, benches, trees, signs, porch railings, or other campus property is prohibited.

Skateboard and other wheeled policy: The College permits the use of skateboards other similar wheeled equipment on the campus sidewalks only. Skateboards and other similar wheeled equipment may not be used on the streets, campus roads, the building porches, or on the walkway between the campus and the Student Village.

Hoverboard and other hover equipment policy: Hoverboards and other hover equipment are prohibited on any campus-owned or controlled property.


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Weapons Policy

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

Policy Statement
All weapons are prohibited on any RBC-controlled property unless prior written approval is obtained pursuant to this policy.

A. Prohibition
The possession, carrying, storage, or maintenance of any weapon by any member of the campus community, except of law enforcement officials and other individuals authorized under this policy, is prohibited on College property. Any individual who is reported or discovered to possess a weapon on College property or maintains or stores a weapon on College property in violation of this prohibition will be asked to remove it immediately. The presence of a prohibited item will result in disciplinary action, which may include termination from employment for employees or expulsion from college for students.

B. Authorized Exceptions
Exceptions to the weapons prohibition may be made only with appropriate authorization as described below.

  1. Work-Related Weapons Use, Possession, etc. An employee may request authorization to possess, carry, store, or maintain a weapon on college property if it is:
    • required as part of the employee’s job duties; or
    • connected with training received by the employee in order to perform the responsibilities of his or her job with the College.
    • Request for the authorization of an exception first must be endorsed by the head of the employee’s department, school, or other college unit – typically a director or dean. Final authorization shall be made in writing by the Richard Bland College Director of Campus Safety and Chief of Police.
  1. Other Exceptions. Other exceptions must be authorized, in writing, by the Director of Campus Safety and Chief of Police in consultation with appropriate College offices. The Director of Campus Safety and Chief of Police will grant such exceptions only in limited circumstances, when the College has adequate assurance that an exception may be made without creating risk to campus safety and security.

C. Prop Weapons
Due to the risk of being identified as a real weapon, any toy, prop, or other item that looks like a weapon and is used for any purpose on college property must be reported to and approved by the Richard Bland College Department of Campus Safety and Police prior to being used in any activity. Examples of activities for which prop weapon use may be approved include plays and class presentations.

II. Reason for Policy
The purpose of this policy is to help provide a safe and secure working, living, and learning environment for the campus community by restricting weapons possession on College property.

III. Applicability of the Policy
This policy applies to Richard Bland College. It applies to all visitors, students, contractors, and College employees, including faculty, hourly and wage employees, contract workers, and volunteers, (collectively, members of the campus community) on any property owned, leased, rented, licensed, or otherwise under the control of the College (College property).  Violating this Weapons Policy or the Weapons on Campus regulation found at 8 VAC 115-30-20 of the Virginia Administrative Code is prohibited and may result in disciplinary action up to and including employment termination for employees and expulsion from college for students.

IV. Related Documents
8 VAC 115-30-20 of the Virginia Administrative Code
Form – Request for Permission to Bring Unauthorized Items on Campus

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Definitions
“Law enforcement officials” means

  • individuals appointed pursuant to §15.2-1609 et seq., §15.2-1700 et seq., §23.1-809 et. seq., §29.1-200 et seq., or §52-1 et seq. of the Code of Virginia, and
  • sworn federal law enforcement officers.

“Members of the campus community” is defined in Section I.
“College property” is defined in Section I.
“Weapon” means any firearm or any other weapon listed in §18.2-308(A) of the Code of Virginia.

VII. Procedures
To request an exception to the weapons prohibition, interested personnel must complete the Request for Permission to Bring Unauthorized Items on Campus form and forward it to the Director of Campus Safety and Chief of Police for approval.


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Violence Prevention Committee and Threat Assessment Team

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

Policy Statement
Richard Bland College is committed to promoting a safe and secure campus community. The RBC Violence Prevention Committee and Threat Assessment Team are hereby established to help prevent violence on RBC-owned or controlled property and at any RBC-sponsored event.

II. Reason for Policy
The Violence Assessment Committee and Threat Assessment Team are required by Virginia Code § 23.1-805. 

III. Related Laws
Virginia Code § 23.1-805
Virginia Code § 19.2-389
Virginia Code § 19.2-389.1
Virginia Coe § 32.1-127.1:03

IV. Contacts
Department of Campus Safety and Police Director of Campus Safety & Chief of Police
(804) 862-6203
office.police@rbc.edu

V. Procedures
The RBC President shall appoint the members of the Violence Prevention Committee and the Threat Assessment Team pursuant to the requirements of Virginia Code § 23.1-805 detailed below.

Each Violence Prevention Committee shall include representatives from the Office of Residence Life, Campus Safety and Police, the Office of Human Resources, RBC counseling services, Student Success, College Counsel, and other constituencies as needed. The Violence Prevention Committee shall develop a clear statement of mission, membership, and leadership. Such statement shall be published and made available to the RBC Campus Community.

The RBC Violence Prevention Committee shall (i) provide guidance to students, faculty, and staff regarding recognition of threatening or aberrant behavior that may represent a physical threat to the community; (ii) identify members of the campus community to whom threatening behavior should be reported; (iii) establish policies and procedures that outline circumstances under which all faculty and staff are required to report behavior that may represent a physical threat to the community, provided that such report is consistent with state and federal law; and (iv) establish policies and procedures for (a) the assessment of individuals whose behavior may present a threat, (b) appropriate means of intervention with such individuals, and (c) sufficient means of action, including interim suspension, referrals to community services boards or health care providers for evaluation or treatment, medical separation to resolve potential physical threats, and notification of family members or guardians, or both, unless such notification would prove harmful to the individual in question, consistent with state and federal law.

The RBC Threat Assessment Team shall include members from the Department of Campus Safety and Police, mental health professionals, representatives from Student Success and Human Resources, and the College Counsel. The Threat Assessment Team shall implement the assessment, intervention, and action policies set forth by the Violence Prevention Committee.

The Threat Assessment Team shall establish relationships or utilize existing relationships with mental health agencies and local and state law-enforcement agencies to expedite assessment of and intervention with individuals whose behavior may present a threat to safety. Upon a preliminary determination that an individual poses a threat of violence to self or others or exhibits significantly disruptive behavior or a need for assistance, the threat assessment team may obtain criminal history record information as provided in Virginia Code §§ 19.2-389 and 19.2-389.1 and health records as provided in § 32.1-127.1:03.

No member of the Threat Assessment Team shall redisclose any criminal history record information or health information obtained or otherwise use any record of an individual beyond the purpose for which such disclosure was made to the Threat Assessment Team.


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Freedom of Speech and Assembly on Campus

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
Individuals and organizations wishing to exercise their freedom of speech or the right of the people peaceably to assemble, must register with the Office of Campus Safety and Police at least 24 hours in advance if exercising such speech or rights to assemble would in any way be disruptive to anyone within the campus community, including RBC employees or students. Standard space reservation procedures must be followed. If notice is given less than 24 hours in advance, the College will make every effort to grant such a request provided that safety and security issues and logistical concerns can be appropriately addressed.

The location of the assembly will be determined by College officials in consultation with the organizers and will be based on safety and security concerns.

It is not the intent of this policy to censor or otherwise limit free expression. However, exercises of free speech and rights to assemble must be peaceable, orderly, nondisruptive, and comply with College standards of conduct and other RBC policies.

II. Reason for Policy
This policy provides guidance for the appropriate use of College space for free speech and assembly activities.

III. Applicability of the Policy
This policy applies to all individuals and organizations wishing to use College facilities for free speech and assembly activities.

IV. Related Documents

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu


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Clery Act Compliance Committee

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
The Clery Act Compliance Committee (CACC) is hereby created to ensure the College’s compliance with its obligations under the Clery Act, a federal law that requires all colleges and universities that participate in federal financial aid programs to compile and disclose information about crime on and near their campuses. The United States Department of Education monitors compliance, and can impose civil penalties up to $35,000 per violation against institutions for each infraction and can suspend institutions from participating in federal student financial aid programs. The members of the Emergency Management Team shall serve as the standing CAAC. The CACC shall work closely with College Counsel.

The CACC shall review updates to law, policy, and procedures connected to the Clery Act in order to ensure awareness of and compliance with these obligations. Clery Act obligations include but are not limited to: (1) implementing policies and procedures; (2) compiling crime statistics; (3) publishing the annual security and fire safety report; (4) maintaining a 60-day crime log; (5) issuing timely warnings and emergency notifications; (6) identification and training of Campus Security Authorities; (7) and identification of Clery geography.

The CACC shall ensure College compliance with Clery Act obligations, and shall engage other College employees and offices as appropriate.

II. Reason for Policy
Establishing the Clery Act Compliance Committee (CACC) is necessary to ensure Richard Bland College’s compliance with the Clery Act.

III. Applicability of the Policy
This policy establishes the Clery Act Compliance Committee and sets forth its duties. Members of the CACC are expected to perform these duties to the best of their ability, and all members of the College community (students, faculty, and staff) shall cooperate with the CACC in the performance of its duties.

IV. Related Documents/Websites
Clery Act – 20 U.S.C. § 1092(f)
Federal regulations implementing the Clery Act – 34 C.F.R. 668.46 

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Definitions
“Annual Security and Fire Safety Report” means the annual report required by the Clery Act, which includes crime statistics for the three previous calendar years, as well as various policies, procedures, and program disclosures about security and safety on campus. The Annual Security and Fire Safety Report must be disseminated to all College students and employees by October 1 each year, as well as made available to prospective students and employees.

“Campus Security Authorities” include campus police personnel, campus security, individuals identified as persons to whom students or employees should report criminal offenses, and officials who have significant responsibility for student and campus activities (such as residence life and the Student Conduct Board).

“Clery Act” means the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, §20 USC 1092(f).

“Clery geography” includes: (1) Buildings and property that are part of the institution’s campus; (2) The institution’s noncampus buildings and property; (3) Public property within or immediately adjacent to and accessible from the campus; and (4) other areas within the patrol jurisdiction of the campus police or the campus security department.

VII. Procedures
The CAAC Chair shall be chosen by the Director of Campus Safety and Chief of Police. The CACC shall meet as directed by the CAAC Chair, or as requested by the President.


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Transmittable Diseases

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
Virginia law requires medical care providers to notify public health officials of newly confirmed cases of certain communicable diseases so that testing of contacts can be pursued. Members of the Richard Bland College of William & Mary community who have been diagnosed with these reportable diseases are encouraged to self-disclose their diagnosis with the appropriate College official, and to cooperate with the College and the local health department to take such appropriate steps as will minimize the further transmission of the disease.

The College will not unlawfully discriminate in policy or practice, including admissions and employment policies, against individuals who have, or are considered to be at risk for, reportable diseases. The College will be in full compliance with the Americans with Disabilities Act (ADA) as it relates to those students and employees who have reportable diseases. Any College decision ensuing from individuals’ health-related circumstances will be made in light of each unique instance, applicable confidentiality considerations, and relevant medical facts

II. Reason for Policy
The College is committed to providing, to the extent possible, a healthy and safe educational environment for all students and employees. The purpose of this policy is to help prevent the spread of communicable and reportable disease through measures that focus on safety, prevention, and education while prohibiting discrimination against persons afflicted with communicable and reportable diseases.

III. Applicability of the Policy
This policy applies to students, faculty, and other RBC employees.

IV. Related Documents

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Definitions
“Communicable disease” means any condition which is transmitted directly or indirectly to a person from an infected person or animal through the agency of an intermediate host or vector or through the inanimate environment. Communicable diseases are spread via airborne viruses or bacteria or contact with human blood or other bodily fluids. In addition to viruses and bacteria, communicable disease pathogens include fungi and parasites. Often the terms “infectious” and “contagious” are used to describe a communicable disease.

“Reportable disease” means a communicable disease required to be reported to public health officials. Reportable diseases are generally those of unusual significance, incidence, or occurrence and which may merit an epidemiological evaluation; these diseases are among the most importance from a public health perspective.

VII. Procedures
Students diagnosed with communicable diseases are asked to report such diagnosis to the Associate Dean of Residential and Student Life. Employees with communicable diseases are asked to report such diagnosis to the Director of Campus Safety and Chief of Police. The Director of Campus Safety and Chief of Police shall inform the Emergency Management Team as appropriate of such diagnoses, maintaining the confidentiality of the student(s) or employee(s) to the extent such confidentiality does not interfere with the College’s ability to respond to an actual or potential public health concern.

In the event of a communicable disease occurrence within the surrounding region or state that is clearly in excess of normal expectancy or reaches the outbreak classification, the College will monitor the situation by maintaining continual communication with local and state health officials to provide timely and appropriate updates to the College community. Depending on the severity or categorical aspect of a specific event, less serious communicable disease occurrences will be addressed on a case-by-case basis. The College also will consult with local and state health officials to provide specific instructions for individuals returning to the College following being infected by a reportable communicable disease.


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Pets on Campus

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement
Faculty, staff, and students will not bring pets onto the campus while the College is in session. (Exceptions to this policy are authorized service animals and assistance animals, and when authorized in writing by the Director of Campus Safety and Chief of Police utilizing the form: Request for Permission to Bring Unauthorized Items on Campus.) Pets that are kept under control (for dogs, this means on a leash) may be brought on-campus when the College is not in session. If a pet poses a risk to the health or safety of others, the Owner may be asked to remove the pet from campus. Pets must be well-groomed and free of pests such as fleas.

Pets must be in good health and current on vaccinations and immunity shots as recommended by a veterinarian. The Owner must provide the Director of Campus Safety and Chief of Police a copy of the veterinarian’s statement regarding the pet’s health and vaccination status, signed by the veterinarian within the last 12 months. A valid vaccination tag must be worn by the pet at all times.

The Owner shall be responsible for removing the pet’s waste, which must be placed in a closed container and removed to an outdoor trash bin. The Director of Campus Safety and Chief of Police may make exceptions to this policy in exceptional cases.

The Owner is responsible for any damage caused by the Owner’s pet. In the event of significant or repeated damage caused by a pet, the Director of Campus Safety and Chief of Police may rescind permission for the Owner to have the pet on campus.

The Director of Campus Safety and Chief of Police may rescind an Owner’s permission to have a pet on campus if the Owner fails to comply with the terms of this policy.

II. Reason for Policy
The presence of pets on campus can result in health, safety, or maintenance issues.

III. Applicability of the Policy
This policy applies to students, faculty, staff, and visitors.

IV. Related Documents
Form: Request for Permission to Bring Unauthorized Items on Campus

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Definitions
“Owner” means the individual who has brought a pet to campus. The Owner may be a student, faculty member, staff member, or visitor.

“While the College is in session” means the consecutive period of time between the first day of classes in a semester until the last day of the exam period of a semester. The term does not include the period of time between the semesters in the winter and summer.


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Bloodborne Pathogens

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

II. Policy Statement
Richard Bland College is committed to providing a safe and healthy work environment for employees. In pursuit of this goal, the following exposure control plan (ECP) is provided to eliminate or minimize occupational exposure to bloodborne pathogens in accordance with OSHA standard 29 CFR 1910.1030, “Occupational Exposure to Bloodborne Pathogens.”

II. Reason for Policy
To provide safety policies and guidelines for the protection of Richard Bland College employees and students who have a potential for occupational exposure to bloodborne pathogens, such as Hepatitis B Virus (HBV), Human Immunodeficiency Virus (HIV), and Hepatitis C Virus (HCV), among others.

III. Applicability of the Policy
This policy applies to any employee who may have occupational exposure to Blood or other potentially infectious materials.

IV. Related Documents
OSHA standard 29 CFR 1910.1030, “Occupational Exposure to Bloodborne Pathogens.”

Exposure Control & Hazard Communications Plan

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Procedures
The Exposure Control & Hazard Communications Plan provides the policies and procedures required regarding occupational exposure to bloodborne pathogens.


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Chemical Spill Response/Laboratory Safety

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement 
Richard Bland College has developed a Chemical Hygiene Plan to describe the policies and procedures that will promote the safe operation of the College science laboratories. This Chemical Hygiene Plan satisfies the requirements of the U.S. Department of Labor, Occupational Safety and Health Administration, 29 CFR Part 1910.1450, Occupational Exposures to Hazardous Chemicals in Laboratories.

II. Reason for Policy
Some safety policies and practices adopted at Richard Bland College may not be required to be included in the Chemical Hygiene Plan, but the policies and practices may be critical to the planning process for maintaining a safe environment for employees and students. Setting the minimum physical space per student is an example of a policy that affects the establishment of a safe environment, but is not required by the 29CFR1910 to be included in the Chemical Hygiene Plan.

III. Applicability of the Policy
This regulation is enacted for the protection of all employees, public and private. However, the College extends the provisions of the Chemical Hygiene Plan to our students as well.

IV. Related Documents
OSHA standard 29 CFR 1910
Exposure Control & Hazard Communications Plan
Richard Bland College Chemical Hygiene Plan
Richard Bland College Biological Lab Safety Plan

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Procedures 
The procedures are found in the Exposure Control & Hazard Communications Plan.


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Hazard Communications and Right to Know

Responsibility for Maintenance: Director of Campus Safety and Chief of Police

I. Policy Statement 
The Richard Bland College Hazard Communication Program is based on the requirements of the OSHA Hazard Communications Standard, 29 CFR 1910.1200.

II. Reason for Policy
To ensure that information about the dangers of all hazardous chemicals used by Richard Bland College is known by all affected employees, the following hazardous information program has been established.

III. Applicability of the Policy
Under this program, you will be informed of the contents of the OSHA Hazard Communications standard, the hazardous properties of chemicals with which you work, safe handling procedures, and measures to take to protect yourself from these chemicals. This program applies to all work and teaching operations at Richard Bland College where you may be exposed to hazardous chemicals under normal working conditions or during an emergency situation. All staff, faculty, and students will participate in the Hazard Communication Program. Copies of the Hazard Communication Program are available in the Richard Bland College Human Resources Office for review by any interested employee. The Richard Bland College Deputy Director of Emergency Management is the program coordinator, with overall responsibility for the program, including reviewing and updating this plan as necessary.

IV. Related Documents
OSHA Hazard Communications Standard, 29 CFR 1910.1200
Exposure Control & Hazard Communications Plan

V. Contacts
Department of Campus Safety and Police Director of Campus Safety and Chief of Police
(804) 862-6203
office.police@rbc.edu

VI. Definitions
Refer to Exposure Control & Hazard Communications Plan

VII. Procedures
Refer to Exposure Control & Hazard Communications Plan


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Lost and Found Center

The Department of Campus Safety and Police serves as the host for the College’s Lost and Found Center (“Center”). The Center is located on the East side of campus at the Campus Safety and Police Building, 510 Carson Drive, South Prince George, Virginia. Items are maintained in the Center for 90 days. After 90 days, items are considered abandoned and will be discarded.

If an item is found anywhere on campus, it should be brought to the Department of Campus Safety and Police Building, or contact a campus police officer and the item will be picked up. Please label the item with the following: date, time, and the location found.

Do not send any items through interoffice mail to the Center.

If anyone comes to your office inquiring about a lost or found item, please direct him or her to the Department of Campus Safety and Police Building.

Lost and Found Procedures

  1. The item will be tagged and cataloged in the Lost and Found Center by Campus Safety and Police personnel.
  2. The item will be inspected by Campus Safety and Police personnel in an attempt to locate owner information.
  3. If an owner is identified, the Campus Safety and Police personnel will attempt to make contact with the owner by phone, email, or mail.
  4. Community members that find a lost item should never attempt to identify or contact the owner. The Department of Campus Safety and Police will serve to provide the official notice.
  5. The lost or found item will be placed in a secure area in the Center.
  6. The lost or found item will remain in this area until claimed or is determined to be abandoned.
  7. Members of the community may file a “Lost Report” with the Department of Campus Safety and Police. This report will be used to cross-reference and match any lost or found items that have been delayed in reaching the Center.
  8. To release recovered property, the owner must show valid government-issued identification with a picture ID and sign a release document for their property.
  9. The Department of Campus Safety and Police will not mail recovered property through the postal service. All property must be recovered at the Center.

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Policy Manual

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