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IV. Student Financial Services

Financial Aid

The College offers eligible students financial assistance including federal, state, institutional, and private scholarships, grants, loans, and student employment (College Work-Study Program). Inquiries concerning financial assistance and the College Work-Study Program should be directed to the Financial Aid Office at (804) 862-6260 or (804) 863-4035.

Refunds to Students

A full- or part-time student who withdraws in good standing shall be entitled to a refund of a portion of tuition paid for the semester in which currently enrolled.  When refunds are ready, notifications are sent to the Learner Mentors who notify students to report to the cashier’s office to receive their checks. Except as otherwise indicated in this Student Handbook or other College policy, a student will be entitled to a refund in the following increments for regular start Fall and Spring semester classes:

a)     100% of tuition minus a $50 processing fee upon withdrawal before the end of the first week of the semester (seven consecutive calendar days from the beginning of classes);

b)     75% of tuition upon withdrawal after the 7th and through the 14th consecutive calendar day from the beginning of classes;

c)     50% of tuition upon withdrawal after the 14th and through the 26th consecutive calendar day from the beginning of classes.

d)     No refund of tuition after the 26th consecutive calendar day from the beginning of classes.

Navitas International Students are not issued refunds as it could impact their visa status. Any questions from the Navitas students on this issue should be directed to their Navitas representative.

Refunds generated from the excess of Financial Aid awards will be processed within 14 calendar days from the date of overpayment. All refund checks will be made out in the student’s name, unless the overpayment is caused by a Parent Plus Loan. For overpayments in Parent Plus Loans, the refund check is processed in the parent’s name and mailed out to the address on file.

All summer schedule, intercession, late start, and any other special classes will have abbreviated refund deadlines which can be viewed on the Office of Student Accounts website.

Dining Plans

The 14 and 19 weekly meal plan amounts reset each week.  The block meal plans carry over from week to week but reset at the end of the Fall semester. All meal plans include dining dollars which may be used for additional meals or à la cart items.  Dining dollars rollover from Fall to Spring but do not roll between academic years.  Unused meal swipes or dining dollars are not refundable or transferable. See the housing and food service agreement for more details.

Additional Financial Information

  1. Students who register and withdraw from the College prior to the beginning of classes will receive a full refund minus a $50 withdrawal processing fee.
  2. No refund of any tuition and fees will be made to a student who has been required to withdraw by the College regardless of the date of withdrawal.
  3. Students changing from 12 or more hours to fewer than 12 hours change status from full time to part time. When this occurs within the prescribed period allowed for course changes, charges are established at the semester credit hour rate for the course or courses retained. The resulting overpayment of tuition will be refunded. No refund of tuition will be made for a change of status from full time to part time occurring after the deadline for course changes, which is published in the academic calendar. http://www.rbc.edu/calendar/academic-calendar/
  4. Part-time students who withdraw or who drop one or more courses will be entitled to refunds according to the guidelines above.
  5. The actual date of proper notice will be certified by the Office of the Director of Records and Registration, and refunds, when applicable, will be computed based on the certified date. Refunds are not based on the last day of class attendance.
  6. Pro-rata refunds to first time students attending Richard Bland College who receive Title IV financial aid will be based on Title IV requirements.
  7. Withdrawal for medical or legal reasons will follow the same refund schedule as published above.
  8. Housing and Board (meal) charges will be refunded according to the “Withdrawal/Cancelation” section of the Housing Terms and Conditions.
  9. Additional information on payment options, charge and fee types, current rates, and billing schedules can be found on the Office of Student Accounts website.

Late Fees & Collection Costs

Students and families are hereby placed on notice that failure to pay in full at the time goods or services are rendered or when billed will result in the imposition of a late fee of 10% of the balance due. Returned checks will incur a handling fee of $50. If the account is referred for collection to an attorney or to a private collection agency, then the student will be liable for all attorney’s fees or additional collection costs. Request for or acceptance of goods or services will be deemed to be acceptance of these terms.

To prevent the possible assessment of late payment fees, students must pay all calculated charges on, or before, the semester due date or the date a charge is incurred (whichever occurs later). If tuition has not been paid by the established due date, secured with adequate financial aid, or an automatic payment plan is not in place, students will be charged a late payment fee of up to 10% of the outstanding balance (not to exceed $100) as prescribed in § 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee.

Students who believe they have been erroneously charged a late fee must fill out a Student Request to Waive Late Fee form and submit it to the Cashier’s Office for processing. Late fees will not be waived for the following reasons: lack of funds, a tuition bill was not received, the Financial Aid process was not complete by the due date, balance changes, or delay of mail services. Results of a student’s late fee waiver request will be sent to their campus email within 5 business days.

Class Drop for Non-payment

Depending on the outstanding balance remaining after the due date, a student may be dropped from his/her courses for non-payment. Communications will be sent to students in advance of being dropped. It is the student’s responsibility to make certain that all permanent, local, and personal email addresses are current in our system. Richard Bland College’s main form of communication for currently enrolled students is through the RBC email address. Failure to review, open, or check the RBC email Inbox, Spam, or other folders will not prevent classes from being dropped for non-payment.

Class Drop for Non-payment

Depending on the outstanding balance remaining after the due date, a student may be dropped from his/her courses for non-payment. Communications will be sent to students in advance of being dropped. It is the student’s responsibility to make certain that all permanent, local, and personal email addresses are current in our system. Richard Bland College’s main form of communication for currently enrolled students is through the RBC email address. Failure to review, open, or check the RBC email Inbox, Spam, or other folders will not prevent classes from being dropped for non-payment.

Student Financial Responsibilities

In consideration of Richard Bland College of William & Mary allowing individuals to register for courses, all students are expected to meet their financial obligations. As a member of the campus community, all students are held responsible for and accept the following conditions.

  1. All students of Richard Bland College of William & Mary understand and accept the responsibility to:

o    Submit full payment of tuition and fees generated from course registration, housing, and dining services.

o    Submit full payment for any fines, damages and any other miscellaneous charges incurred on the student account.

o    Review any electronic billings and pay the College by the due dates stated. Students understand that paper bills may not be sent out and failure to receive a bill does not waive the requirement for payment when due and will not prevent application of the late fee.

o    Review the self-service Banner account regularly for balances and charges incurred throughout the semester.

o    Pay a $50 returned check fee for payments returned by the bank. All returned payments must be repaid in cash to the Cashiers office.

o    Maintain a current mailing address and other contact information on file with the Records & Registration Department. Failure to update information may cause a delay in receiving refund checks.

o    Acknowledge the RBC email address as the official form of communication and students agree to read email regularly for updates. Failure to review, open, or check the RBC email Inbox, Spam, or other folders will not waive the application of late fees or class drops caused by missed information.

o    Submit all financial aid paperwork in a timely manner, including any documents requested during the verification process.

o    Pay the College any Financial Aid amounts the student is not eligible for under federal guidelines and the student realizes the financial aid may be adjusted throughout the semester due to ineligibility caused by class drops, official/unofficial withdrawals, etc.

o    Return or repay any funds owed to the College in the event adjustments or additional charges are posted to the account after a refund has been processed.

  1. If students fail to pay or repay any unpaid balance owed to Richard Bland College of William & Mary, students agree that RBC may take such steps as necessary to recover funds owed. The process of collecting the debt may include:

o    Deduction of such debt from any funds due to the student from the College or State of Virginia, including wages or financial aid, and any applicable tax refunds via the Virginia Debt Setoff program.

o    Contacting the student by telephone, text messages, emails, and letters at any telephone number, email address, or permanent address associated with the account by RBC employees or agents. Students understand the account may be sent to a collection agency or attorney.

o    Students agree to pay all costs of collections including late fees, additional fees imposed by third party collection agencies or attorney fees (up to 30% of the principal, plus accrued interest), court costs, and/or other charges as necessary to collect any debt.

This agreement shall be governed in all respects by the laws of the Commonwealth of Virginia without regard to conflict of law principles, and any litigation with respect thereto shall be brought in the courts of the Commonwealth, as provided under Virginia law.

Student Employment Opportunities

Student employment opportunities are available through the Federal Work-Study Program and the Campus Regular Student Employment Program. These programs provide eligible students an opportunity to earn money to help offset their educational-related expenses as well as to gain work experience. Jobs are available in various offices on campus, and students are generally assigned between ten to twenty hours per week. At least part-time enrollment is required.

Unpaid Accounts

Transcripts, degrees, or any other information concerning academic records will not be released until College accounts are paid in full. A student’s account is considered delinquent when the payment has not been received by the payment due date.  Once an account is considered delinquent with the College, we are required by the Commonwealth of Virginia to send the account to either a private collection agency or the Office of the Attorney General, according to the guidelines established below:

— All accounts receivable for $3,000 or more that are more than 59 days past due must be forwarded to the Office of Attorney General, Division of Debt Collection for collection.

— All accounts receivable under $3,000 that are more than 59 days past due must be sent to a private collection agency.

The following actions may be taken on unpaid accounts:

•               Financial Hold: You will have a financial hold placed on your account and you will not be able to register for future classes, obtain transcripts, access your Banner account, etc.

•               Collection Agency: Your account will be placed with a collection agency, and you will be responsible for any collection costs incurred.

•               Credit Reporting: Your account will be listed by the Credit Bureau as a bad debt.

•               Debt Setoff: If you are a Virginia Resident, your delinquent account can be collected in full from income tax refunds or other refunds due you from the state.

•             Attorney General: Your account may be turned over to the Virginia Attorney General’s Office Division of Debt Collection (“Division”) for litigation depending upon the outstanding balance due. You will be responsible for all attorney and Division fees, and interest will begin to accrue. Your presence in court may be required.

Veterans Affairs

A representative in the Financial Aid Office is available to assist veterans with their Veteran Education Benefits, and the Admissions Office is available to assist with admissions and counseling-related issues.

 

Student Right to Know

The Student Right-to-Know Act, passed by Congress in 1990, requires institutions eligible for Title IV funding, under the Higher Education Act of 1965, to calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to current and prospective students. Every institution that participates in any Title IV program and is attended by students receiving athletically-related student aid is required to disclose graduation/completion rates of all students as well as students receiving athletically-related student aid by race/ethnicity, gender and by sport, and the average completion or graduation rate for the four most recent years, to parents, coaches, and potential student athletes. To read more about the Student Right-to-Know Act, please visit the National Center for Education Statistics website.

For information specific to Richard Bland College, please visit the College Navigator website.

Student Handbook

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