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Tuition & Refund Policy

Please review the College Catalog for the current semester Tuition and Refund Policy specific dates. A copy of the current semester’s policy is printed and displayed throughout the Office of Student Accounts. This information is contained in the Academic Calendar available online and also mailed to all students along with his/her paper bill and included in any information packet distributed at registration, training, or orientation events.
If a student registers for a new class after the due date he/she is expected to pay their new class tuition and fee charges at the time of registration and if not paid within 24 hours a late fee is assessed. Students who request housing and/or meal plan assignments after the semester due date are expected to pay housing/meal costs at the time of assignment/assessment.

Late fees

To prevent the possible assessment of late payment fees, students must pay all calculated charges on, or before, the semester due date or the date a charge is incurred (whichever occurs later). If tuition has not been paid by the established due date, secured with adequate financial aid, or an automatic payment plan is not in place, students will be charged a late payment fee of up to 10% of the outstanding balance (not to exceed $100) as prescribed in 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee.

Class Drops for Non-payment

Depending on the outstanding balance remaining after the due date, a student may be dropped from his/her courses for non-payment. Communications will be sent to students in advance of being dropped. It is the student’s responsibility to make certain that all permanent, local, and personal email addresses are current in our system. Richard Bland College’s main form of communication for currently enrolled students is through the RBC email address. Failure to review, open, or check the RBC email Inbox, Spam, or other folders will not prevent classes from being dropped for non-payment.

Refund Checks

Refund checks are generated when a student has a credit on his/her account for the semester. Credits may occur because of overpayments in grants, scholarships, loans, or personal payments made in cash, check, or credit cards. All refund checks will be made out in the student’s name, unless the overpayment is caused by a Parent Plus Loan. For overpayments in Parent Plus Loans, the refund check is processed in the parent’s name. The refund process generally takes 10 to 14 business days from the date of the overpayment. Refunds are processed in batches, according to the overpayment dates. Once a batch is complete, communications will be sent to students’ email address and Learner Mentors indicating the refund check is available for pick up from the Cashier’s Office with a valid ID. Parent Plus refund checks are mailed out to the address on file. Student refund checks are held in the Cashier’s Office for approximately two weeks before being mailed out to the address on file. It is the student’s responsibility to update address information. Inaccurate information may cause a delay in receiving the refund check.

Refunds for Course Drops/Withdrawals

Students who drop courses or withdrawal from college shall be entitled to a refund of a portion of tuition paid for the semester in which they are currently enrolled, as outlined below.

Refund Date of Course Drop/Withdrawal
100% Prior to January 22, 2018
75% January 22 – January 28, 2018
50% January 29 – February 12, 2018
0% After February 12, 2018

Returning Unclaimed Title IV Refunds

If a school attempts to disburse the credit balance by check and the check is not cashed, the school must return the funds no later than 240 days after the date the school issued the check. If a check is returned to a school or an EFT is rejected, the school may make additional attempts to disburse the funds, provided that those attempts are made not later than 45 days after the funds were returned or rejected. When a check is returned or EFT is rejected and the school does not make another attempt to disburse the funds, the funds must be returned before the end of the initial 45-day period. The school must cease all attempts to disburse the funds and return them no later than 240 days after the date it issued the first check.

Office of Student Accounts

Hours
Monday – Friday – 8:00am to 5:00pm

Contact Info
Richard Bland College of William & Mary
11301 Johnson Rd
South Prince George, VA 23805

Phone (804) 862-6100 Option 5
Fax (804) 862-6207
Email CashierOffice@rbc.edu

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